Fixed vs Variable Cost Calculator NZ

Q: See how this is calculated

Per monthVariableFixedn n Shifts booked in advancen Last-minute shiftsn Cancellation feesn Total

Q: See how this is calculated

Per monthYourselfAgencyn n Pay for shifts workedShifts filled u00d7 hours u00d7 rate (+ on-costs)n Management timeMins per shift u00d7 shifts u00d7 manager costn Relief pool upkeepn Unfilled shiftsUnfilled u00d7 cost per unfilled shiftn Total

Fixed vs. Variable Pricing: Why Fixed Hourly Rates Are Better for Relief Staffing

Some staffing agencies use variable or dynamic pricing. You pay a lower rate if you book a relief teacher well in advance, and a higher rate for last-minute or same-day bookings. Many also charge a cancellation fee if you cancel a booked shift.

That sounds fair until you look at when centres actually need relief. Most gaps come from sick calls on the morning of the shift, which is exactly when variable pricing is most expensive.

Aroha Consulting uses one fixed hourly rate for every shift, however far ahead you book, and charges no cancellation fees.

Fixed vs. Variable Pricing

Why fixed hourly rates are better

Your bookings, per month

Shifts booked in advanceMore than 24 hours ahead Last-minute shiftsSame day or within 24 hours Hours per shift Shifts you cancelAfter booking, at short notice

Variable pricingTypical agency

Fixed pricingAroha Consulting

Rate for shifts booked in advance ($/hr)

Rate for last-minute shifts ($/hr)

Same rate

Cancellation fee (% of shift cost)Charged on each cancelled shift

0% always

Variable pricing

per month

Aroha fixed pricing

per month

See how this is calculated

Per month	Variable	Fixed
Shifts booked in advance
Last-minute shifts
Cancellation fees
Total

You save with fixed pricing, per year

Last-minute premiums avoided per year$0

Cancellation fees avoided per year$0

Estimates only, based on the figures entered. Other agencies' rates and fees vary.

How the fixed vs variable pricing calculator works

Variable pricing

(advance shifts × hours × advance rate) + (last-minute shifts × hours × last-minute rate) + cancellation fees.

Cancellation fees

number of cancelled shifts × the cancellation percentage × the cost of one shift at the advance rate.

Fixed pricing

all shifts × hours × one fixed rate. Cancellation fees are always $0.

Break-even point

the calculator shows how many of your monthly shifts need to be last-minute before fixed pricing becomes the cheaper option.

Fixed vs Variable Relief Cost Calculator

Fixed vs. Variable Pricing: Why Fixed Hourly Rates Are Better for Relief Staffing

Fixed vs. Variable Pricing

How the fixed vs variable pricing calculator works

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