Temp Staffing Cost Calculator NZ

Q: See how this is calculated

Per monthVariableFixedn n Shifts booked in advancen Last-minute shiftsn Cancellation feesn Total

Q: See how this is calculated

Per monthYourselfAgencyn n Pay for shifts workedShifts filled u00d7 hours u00d7 rate (+ on-costs)n Management timeMins per shift u00d7 shifts u00d7 manager costn Relief pool upkeepn Unfilled shiftsUnfilled u00d7 cost per unfilled shiftn Total

Agency vs Managing Your Own Temp Staff: What Does Relief Cover Really Cost?

Many centres keep their own list of casual relief teachers to save on agency fees. The hourly wage looks cheaper, but it isn't the full cost. You also pay holiday pay, KiwiSaver and ACC on top of wages, and your manager spends time finding cover, chasing replies and doing payroll. Recruiting, vetting and inducting new relievers adds more, as does every shift left unfilled.

Agency vs Managing your own temp staff

Understand the costs of managing temp staff

Your centre, per month

Relief shifts needed Hours per shift Manager / owner hourly cost ($)What an hour of their time is worth Cost of an unfilled shift ($)Overtime, ratio cover, turned-away families

Finding cover yourself

With an agencylike Aroha Consulting

Hourly rate ($)Relief teacher wage vs agency charge

Employer on-costs (%)Holiday pay, KiwiSaver, ACC

Included

Time to find & book cover (mins per shift)Calls, texts, waiting on replies

Admin (mins per shift)Timesheets, payroll, records

Recruiting & keeping a relief pool ($ per month)Advertising, interviews, vetting, induction

Included

Shifts left unfilled (per month)

Finding cover yourself

per month

With an agency

per month

See how this is calculated

Per month	Yourself	Agency
Pay for shifts workedShifts filled × hours × rate (+ on-costs)
Management timeMins per shift × shifts × manager cost
Relief pool upkeep
Unfilled shiftsUnfilled × cost per unfilled shift
Total

Saving per year with an agency

Management hours freed per year0

Unfilled shifts avoided per year0

Cost per management hour freed$0

Estimates only, based on the figures entered. Your actual costs will vary.

How the agency vs in-house calculator works

Pay for shifts worked.

Shifts filled × hours × hourly rate. For your own staff, it adds employer on-costs (holiday pay, KiwiSaver, ACC). With an agency, these are included in the rate.

Management time.

Minutes spent finding cover and doing admin per shift × number of shifts × your manager’s hourly cost.

Relief pool upkeep.

Advertising, interviewing, police vetting, safety checking and inducting your own relievers. With an agency, this is included

Unfilled shifts.

Each shift you can’t fill × what a gap costs you, such as overtime, a room closure or turning families away.

Agency vs Own Temp Staffing Calculator

Agency vs Managing Your Own Temp Staff: What Does Relief Cover Really Cost?

Agency vs Managing your own temp staff

How the agency vs in-house calculator works

Important Links

Our Services

Get In Touch